KAYO is a French lead capture app designed for exhibitors: qualification forms, sending documents to visitors, CRM integration on the Enterprise plan. Exhibitors looking for an alternative are often small businesses that want to know the price before calling a salesperson, or that only do a few shows a year.
This page compares KAYO and Scanlead based on what each vendor publishes, pages consulted on 25 September 2026. It starts with what KAYO does better.
At a glance
| Criterion | KAYO | Scanlead |
|---|---|---|
| Published price and unit | GO and Enterprise "Sur demande" (source); 2024 reseller page: recommended retail price of €199 per show for 3 users, excl. or incl. VAT not stated (source) | Free; Pro €19 excl. VAT per month (1 user); Pro+ €39 excl. VAT per month (up to 5) |
| Commitment | Not published | No commitment, cancel at any time |
| Free plan / trial | Free trial of KAYO GO, no credit card, duration not published (source) | Free plan: 50 captures per month, no credit card |
| App languages | French, English, German, Italian, Chinese, Spanish (source) | French, German, English, Italian, Spanish |
| Badge | QR or barcode if the organiser's database is connected or public; otherwise a photo of the badge (source) | Badge QR code if it contains a vCard, a contact or a profile URL |
| Business card | Yes, read on KAYO's servers (same source) | Yes, photo read automatically |
| Offline | Yes (source) | QR code and manual entry: yes, sync without duplicates. Card reading: connection required |
| Qualification | Form (GO), conditional (Enterprise) (source) | Hot, warm, cold, plus notes |
| File export | CSV or Excel (source) | CSV and Excel, on every plan |
| CRM | HubSpot and Salesforce natively, Zapier for others (source); listed on Enterprise only | API and webhooks (Pro, Pro+) to Make or Zapier; direct link with CRMlead |
| Team | Staff management and lead assignment on Enterprise (source) | Pro+: up to 5, roles, "Added by" column |
What KAYO does better
- Qualification forms. Several forms per project, mandatory questions, custom fields (source). Scanlead has no customisable questionnaire: hot, warm or cold and a note.
- Native CRM integrations. HubSpot and Salesforce are connected directly (source). Scanlead has no native integration with these two CRMs: it goes through its API, its webhooks and Make or Zapier.
- Badges at certain shows. When the connection with the organiser's database is in place, KAYO reads the badge's QR code or barcode, as with the "Lecture badge SIAE" offer at Le Bourget 2025 (source). Scanlead does not read badges that only contain a number.
- Documents sent to visitors. Brochures shared with read tracking, and automatic emails signed by the salesperson (source). Scanlead does not do this.
- Support. A dedicated Customer Success Manager on Enterprise (source); sales staff training and on-site presence during set-up in the SIAE 2025 offer (source).
- Chinese, offered in addition to the five languages Scanlead provides.
What Scanlead does differently
- The price is published. €0, €19 or €39 excl. VAT per month, with no quotation and no tokens to manage.
- Monthly, no commitment. You can switch to Pro for the month of a show, then go back to the free plan.
- A permanent free plan. 50 captures per month, cards, badges and manual entries included, no credit card. At KAYO, the trial version without a token is "réinitialisée toutes les 2 minutes" (reset every 2 minutes) and leads from the trial token are "automatiquement supprimés avant l'événement" (automatically deleted before the event) (source).
- Nothing to configure. No project, token or form to prepare: you open Scanlead in the phone's browser, or in the Android app.
- The API from Pro upwards. At KAYO, CRM integration only appears in the Enterprise column.
What it really costs
Example: three trade shows a year, three people on the stand.
KAYO. The only official amount for a small team is the recommended retail price for resellers: €199 per show for 3 users, on a page updated in 2024, without stating whether VAT is included (source). Three shows come to 3 × €199 = €597. Your actual price depends on the quotation.
Scanlead. Pro+ for the three show months: 3 × €39 = €117 excl. VAT. If you would rather have it all year, annual billing comes to €390 excl. VAT (two months free). Alone on the stand, Pro costs €57 excl. VAT for three months, and the free plan is enough under 50 captures per month.
For a large team, KAYO published a special offer for the Paris Air Show at Le Bourget in 2025: €1,999 for 10 licences, up to €7,450 for 50 licences, excl. or incl. VAT not stated (source). Scanlead stops at five users.
When to choose KAYO, when to choose Scanlead
KAYO is the right choice if you want a detailed questionnaire, to send your brochures from the stand, to read badges at a show connected to KAYO, to connect HubSpot or Salesforce directly, or to be supported by a project manager. Also if your team is larger than five people.
Scanlead is the right choice if you want to know the price before you start, capture mostly business cards and badges with a readable QR code, qualify in one tap, export to Excel or your own tool, and only pay for the months when you exhibit.
Switching tools
At KAYO, the "Exporter" button in the back office offers CSV or Excel, with column selection and renaming (source). Do it in time: unless instructed otherwise, data is deleted "au plus tard dans les 12 mois" (within 12 months at the latest) after the show (source).
On the Scanlead side, contacts come in by manual entry or via the API (Pro and Pro+). Keep your KAYO export for past shows and start the next one in Scanlead, on the free plan to try it out.
How the organiser's badge scanner compares, published prices included: Alternative to the organiser's badge scanner. And after the show: Trade show leads to your CRM.